The Coffelt Database is protected by copyright law and international treaties. Unauthorized reproduction or
distribution of the Coffelt Database, or any portion of it, may result in severe civil and criminal penalties,
and will be prosecuted to the maximum extent possible under the law.
As noted above, the Coffelt Database (the "CDB") is a copyrighted intellectual property under US law. The Coffelt Group, as individuals and collectively, are determined that Coffelt Database extracts shall not be used for commercial purposes. In order to protect the CDB's status as a protected work and to prevent commercial exploitation, The Coffelt Group has established certain conditions that must be met before CDB extracts will be provided and imposes certain limitations on how any material provided by the Group may be used. The Coffelt Group specifically reserves the perogative of denying any request without giving a reason.
That said, The Coffelt Group will entertain requests for data extracts for units of Regimental size or smaller. We also may be able to provide data extracts by community - by city, county, or state. Although anyone may request a data extract, requests from unit associations and similar organizations are more likely to be granted than requests from a single individual. Bona fide researchers will be given assistance if the purpose is scholarly research rather than a commercial project.
Data extracts usually will be limited to textual material - image files normally will not be provided regardless of perceived justification. Textual extracts can be provided in different digital formats; most recipients seem to prefer either Excel spreadsheets or comma-delimited text files. It should be noted that many service numbers begin with a zero (all Marine officers below SvcNo 100000, for example) and some versions of Excel will strip leading zeros even from text fields.
The conditions and limitations we impose are straight-forward and will not (we think) present any significant problems:
Coffelt Database (CDB) extracts cannot, either in full or in part, be redistributed to any person or organization outside the requestor's organizational structure.
CDB extracts cannot be used, in full or in part, on any web site or for any purpose which may be judged (by us) to be commercial in nature. This does NOT preclude usage on unit association sites where the association charges membership dues, but it would preclude usage on an advertisement-heavy web site.
Any web page, PDF file, or other storage and display medium which uses any part of a CDB extract must include a statement in essentially the following form:
"Information © Copyright by The Coffelt Group 2003-2012. Used with permission"
If a listing in document format is made, such as in PDF format or a paper printout, the copyright statement given above must appear on every page which contains CDB-derived information. The CDB is a copyrighted intellectual property; requiring such a statement is critical to protecting the copyright. In turn, the copyright allows us to enforce the caveats above.
If the extracted information is used in writing a book or article, it is sufficient to footnote the first use of CDB-derived material, saying essentially "Unit assignments, locations, and incident details are derived from the Coffelt Database and were made available to the author by The Coffelt Group.". A standard bibliography listing should be included citing "The Coffelt Database, copyright by The Coffelt Group" with the date of the CDB extract.
IF repeat IF we provide any documentation photographed, scanned, or otherwise converted into digital form by a member of The Coffelt Group, the resulting digital image is copyrighted by the individual member and/or The Coffelt Group. Such images may not be used for any purpose other than to assist in resolving disagreements regarding unit assignments,
circumstances of death or fatal injury/illness, place of burial, and so forth, and may not be reproduced or displayed in any medium (web page, PDF or printed form, etc) without specific permission on a by-image basis. This does NOT preclude sharing such images with others who are involved in resolving questionable cases, but those "others" must be aware of and abide by this rule. Our intent, once again, is to protect the copyright and to preclude commercial usage of the material.
When submitting a request, please be EXACT with respect to
Who you are, your contact info (e-mail and telephone are sufficient) and the organization you represent (if any).
Who else will have access to the Coffelt Database extract IF one is provided to you? Other people must be listed by name, contact info, and reason for needing access to the data.
The intended use of the Coffelt Database extract ... in other words, why do you want a CDB extract?.
The desired scope of the extract ... what exactly do you want?
Clearly stating your understanding of the conditions as set forth above.
If you leave any of this stuff out we may contact you for clarification, discard your request without taking any action, or do something else entirely ... the choice of action taken is exclusively ours to make. It's easier for everyone if the initial request at a mimimum addresses the above points. Amplifying information certainly is welcome - so say what you want to say. We'll read whatever you send.
Once a request passes initial muster with respect to the "who, what, and why" elements it will be circulated among the voting members of The Coffelt Group. Unanimous agreement of the voting members is required for all Coffelt Database extracts of any significant size.
Your initial request may be submitted to either of the following persons:
© Copyright by The Coffelt Group 2003-2019
Page written on 22 Feb 2019